Type of information | Purposes | Legal basis of processing |
Member's name, address, telephone number(s), e-mail address(es). | Managing the member’s membership of the Club. Managing any duty roster. | Performing the Club’s contract with the member. For the purposes of our legitimate interests in operating the Club. |
The names and ages of the member’s dependents. | Managing the member’s and their dependents’ membership of the Club. | Performing the Club’s contract with the member. |
Emergency contact details. | Contacting next of kin in the event of emergency. | Protecting the Member’s vital interests and those of their dependents. |
Date of birth and/or age related information. | Managing membership categories that are age related. | Performing the Club’s contract with the member. |
Gender. | Provision of adequate facilities for members. | For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender. |
Reporting information to the RYA. | For the purposes of the legitimate interests of the RYA to maintain diversity data required by Sports Councils. | |
The member’s name, boat name and sail number. | Managing race entries and race results. | For the purposes of our legitimate interests in holding races for the benefit of members of the Club. |
Sharing race results with other clubs, class associations, and the RYA, and providing race results to local and national media. | For the purposes of our legitimate interests in promoting the Club. | |
Allocating spaces.in the dinghy park. | For the purposes of our legitimate interests in operating the Club. | |
To assist members in identifying particular boating interests of fellow members. | For the purposes of our legitimate interests in promoting the Club. | |
To allow members’ boats to be identified. | For the purposes of our legitimate interests in operating the Club. | |
Photos and videos of members, members’ dependents and their boats. | Putting on the Club’s website and social media pages and using in press releases and publicity material about the Club. | Consent. We will seek the member’s consent on their membership application form and on any membership renewal form and the member may withdraw their consent at any time by contacting us by e-mail or letter. |
Radio call signs. | Collected for an event and shared between those participating in the event. | For the purposes of our legitimate interests in ensuring that boats on an event can maintain contact with each other. |
Member’s name, address, telephone number(s) and e-mail address(es). | Creating and managing the Club's Membership Directory. | Consent. We will seek the member’s consent on their membership application form and on any membership renewal form. The member may withdraw their consent at any time by contacting us by e-mail or letter to tell us that they no longer wish their details to appear in the Membership Directory. |
Bank account details of the member or other person making payment to the Club. | Managing the member’s and their dependents’ membership of the Club and the provision of services and events. | Performing the Club’s contract with the member. |
The member’s name and e-mail address whilst a current member and for up to a year after ceasing to be a member of the Club. | Passing to the RYA for the RYA to conduct surveys of members and former members of the Club. See paragraph 5.3 below. | For the purposes of our legitimate interests in operating the Club and/or the legitimate interests of the RYA in its capacity as the national body for all forms of boating. |
Instructor’s name, address, email address(es), telephone number(s) and relevant qualifications and/or experience. | Managing instruction at the Club. | For the purposes of our legitimate interests in ensuring that we can contact those offering instruction and provide details of instructors to members. |
Name, address, e-mail address(es) and telephone number(s) of each Club Officer. | Information published on the Club’s website, in the Club’s newsletter and other publications, in the Club’s marketing materials and made available to the RYA, in each case as a point of contact at the Club. | For the purposes of our legitimate interests in operating and promoting the Club. |
Name, address, e-mail address(es) and telephone number(s) of each Club committee member. | Information published on the Club’s website, in the Club’s newsletter and other publications, in the Club’s marketing materials and made available to the RYA, in each case as a point of contact at the Club. | For the purposes of our legitimate interests in operating and promoting the Club. |
Employees and representatives of suppliers to the Club. | Entering into and managing arrangements with suppliers. | Entering into and performing contracts with suppliers. |
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF. 0303 123 1113. https://ico.org.uk/concerns/ For more details, please address any questions, comments and requests regarding our data processing practices to our Honorary Secretary by email to:
Or by post to:
West Lancashire Yacht Club, Marine Drive, Southport, PR8 1RY
West Lancashire Yacht Club
Data Privacy Policy v3
4th June 2018
West Lancashire Yacht Club
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